Movers

The two preferred suppliers for Rice University are Berger Transfer and Storage and Armstrong Relocation. These suppliers can bill Rice directly, but you must obtain a quote directly from Rice’s rep. This will allow the supplier to send Rice an invoice directly.

• UNITED VAN LINES (ARMSTRONG RELOCATION)
• ALLIED VAN LINES (BERGER TRANSFER & STORAGE)
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Please email Gihan the final quote to use to start the direct billing process.

Relocation Reimbursements

Rice reports reimbursements of moving expenses in accordance with IRS regulations. All reimbursable expenses paid by either the individual or Rice will be treated as taxable wages with applicable income withholding, social security, and Medicare taxes withheld. These taxable amounts are included with the wage and tax amounts reported on the W-2. Relocation reimbursements are processed by Payroll (less taxes), or taxes only will be deducted when Rice pays expenses directly.

IRS Pub. 521 – Moving Expenses and FAQs are available at www.irs.gov. By searching for “Moving Expenses” on this website, Pub. 521 and other helpful documents are available.

Helpful Links

Relocation Reimbursements Procedures (PDF)
Relocation Reimbursement Process

Please use this form to complete the process: Relocation Reimbursement Expense Form

Rice generally reimburses the following non-deductible expenses:

• Meal expenses.
• Temporary living expenses (refer to section B1C of the procedures above for the time length).
• Storage expenses within 30 days after items are moved from the former home.
• Pre-move house hunting expenses.

Rice generally does not reimburse the following nondeductible moving expenses:

• Car tags.
• Driver’s license.
• Expenses of buying or selling a home.
• Expenses of entering or breaking a lease.
• Home improvements to help sell your home.
• Loss on the sale of your home.
• Losses from disposing of memberships in clubs.
• Mortgage penalties.
• Real estate taxes.
• Refitting of carpets and draperies.
• Security deposits (including any given up due to the move).

View the Relocation Reimbursement Form.